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Cyber Security Tips for Cardiff Remote Workers

Cardiff IT and Cyber Security Support for Remote Workers
Cardiff IT Support and Services

If you’re a full-time remote worker or whether you opt for a hybrid approach, cyber security may not be at the top of your list of priorities. In this blog post, we’ve covered 10 of our top tips to help keep you and your business safe online.

11 Tips to keep remote workers safe online:

  1. Awareness and Education of Cyber Security
  2. Beware of Phishing Attacks (Cardiff Edition)
  3. Cyber Essentials Certification
  4. How to stay safe with ‘Bring Your Own Device (BYOD)’
  5. Keeping devices up to date
  6. Using a Virtual Private Network (VPN)
  7. Zero-Trust
  8. Password & Multi-factor authentication
  9. Storing passwords safely
  10. Utilising the Cloud
  11. Invest in a sliding webcam cover

Since the Pandemic, remote working and the ‘hybrid’ approach to work has become a staple in most industries. Many businesses in Cardiff and around the world had to adapt to the new way of life through the Pandemic to continue trading, which paved the way for what is now considered the norm.

This is great for many employees, as this approach provides workers with a more flexible lifestyle. We won’t cover the pros and cons of hybrid/remote working, but from the employee’s perspective, there are or should be, substantial cyber security concerns. A recent study by Palo Alto Networks suggests most CEOs now see cybersecurity as more important than economic performance. And with cyber-attacks increasing since the Pandemic, there’s no surprise why many CEOs believe that.

What is the biggest problem with remote work?

Cyber security is the biggest problem with remote work. Employees are more likely to purchase equipment by themselves without permission from the IT department. This can impact the device’s vulnerability, and working in public with unsecured devices and networks can have significant issues for a business. This is just one of the major problems with remote working, whilst other factors include using unsafe public networks and leaving devices unattended.

10 Tips for Remote Workers in Cardiff

  1. Awareness and Education

t will come as no surprise that those without a basic understanding of cyber security will likely avoid it. It’s vital employees, freelancers, and even business owners are aware of ways to stay safe online.

There are many resources we recommend, with Secure IT, our short, affordable and interactive courses being our highest recommendation. Courses are approximately 10 minutes and are highly recommended to train your employees not to be fooled by online scams and phishing emails. You can find out more information here.

SecureIT Cyber Security Training
SecureIT Cyber Security Training

Other resources include:

  1. Beware of Phishing Attacks (Cardiff Edition)


Be cautious when clicking on links or downloading attachments.

As technology becomes more advanced, it becomes easier for cyber criminals to infect you with malware. A popular method used by online criminals is interpreting emails that look exactly like your favourite takeaway, or your trusted providers, Microsoft, Apple and Amazon.

It’s recommended you strongly examine all email addresses that enter your mailbox for spelling mistakes before clicking a link or downloading a document. An example of a phishing email address is Cardiff@justeatt.co.uk – Can you spot the mistake?

The answer is not that Cardiff has a capital letter, it’s infact the additional t after ‘justeat’.

If this caught you off guard, then we strongly recommend SecureIT.

And yes, this link is not a scam. Learn more about SecureIT.

  1. Cyber Essentials Certification

The government-supported Cyber Essentials scheme aims to enhance the safety of online businesses in Cardiff. Cyber Essentials is designed to safeguard small and large organisations against cyber threats.

Obtaining the Cyber Essentials accreditation is valuable for businesses seeking to strengthen their online protection. By adhering to the guidelines of the Cyber Essentials scheme, companies can significantly reduce the risks posed by up to 80% of cyber threats.

Excellence IT has helped businesses within Cardiff and Wales with Cyber Essentials certification daily. If your business is ready to take Cyber Essentials seriously, contact us today or check out our Cyber Essentials Guide for more information.

Cyber Essential and Cyber Essential PLUS
  1. Staying Safe with Bring Your Own Device (BYOD)

Bring Your Own Device has been a popular way of working since the pandemic. Despite its popularity, it can have devastating effects on businesses. Employees are more likely to access and store confidential information on their personal mobile devices, and the lack of antivirus protection can have severe consequences for businesses, resulting in breaching multiple rules and regulations.

If using a mobile phone is an important factor for work, we’d recommend a work phone separately from your personal phone. By purchasing a separate phone, a business can add security measures and limitations to prevent misuse while keeping the mobile phone strictly for business.

But it’s not just mobile devices that come under the ‘Bring Your Own Device’ security risk, and it’s led for Cyber Essentials to bring in its measures regarding BYOD through Cyber Essentials Montpellier, a significant update in April 2023 for the Cyber Essentials scheme. Find out more about Cyber Essentials Montpellier.

  1. Device Security

A standard procedure for all devices is updating the software and antivirus as soon as updates are available. Updating software patches is vital to enhance security measures, whether it’s your Apple or Android mobile device or your Windows laptop.

Devices should also be compatible with the latest features. For example, Windows 10 is coming to the end of life as of October 2025; this means there will be no more security updates for this software. If you’re a business in Cardiff, Microsoft suggests upgrading to Windows 11 as soon as possible. Upgrading to Windows 11 would then be essential, and ensuring your device has the compatibility to do so is vital.

Whilst device security is often regarded as just updates, there’s far more to it since the regular introduction of remote working and working from home approach. Leaving devices unattended is a considerable security flaw and leaves you vulnerable to theft, malware and such in a public place. But leaving your device alone at home is just as risky. If you’re living in a house with others, others may be inclined to look at confidential data, or children may press some buttons on the keyboard and well, who knows what could happen.

  1. Use a Virtual Private Network (VPN)

A VPN is essential for securing your online presence and protecting your privacy. By utilising a VPN, you can establish a secure connection to the internet that creates a private tunnel. This tunnel ensures that your data remains encrypted and safe as it travels between your device and the VPN server. With a VPN, you can have peace of mind knowing that your personal information is unreadable to unauthorised individuals. Additionally, a VPN hides your IP address, online activities, and communications, adding an extra layer of anonymity. Consider downloading a reliable and efficient VPN to enhance your privacy and protect your data—an essential for remote workers utilising cafes in Cardiff.

A VPN offers further options such as changing your location. Known as geo-spoofing, a VPN can change your location from Cardiff to the likes of Switzerland, Scotland, Thailand, you name it. If being located in Cardiff is an issue for you, a VPN can help.

VPN - Virtual Private Network for Cyber Security Protection
VPN – Virtual Private Network for Cyber Security Protection
  1. The Zero-Trust Framework

Zero-trust is a security framework that offers significant benefits to remote workers. It operates on the “trust no one” principle and requires strict access controls and continuous verification. With zero-trust, remote workers must authenticate themselves and their devices before accessing resources, regardless of location. This approach improves security by eliminating the assumption of trust and proactively verifying user identities, reducing the risk of unauthorized access and data breaches. It also enhances flexibility, allowing remote workers to access corporate resources from any location securely.

Zero-trust provides granular access controls, ensuring remote workers only have access to the resources required, minimizing the attack surface. The user experience is simplified with seamless authentication methods like multi-factor authentication or single sign-on. Moreover, zero-trust helps remote workers adhere to compliance standards by enforcing strong access controls, monitoring user activities, and encrypting data.

Zero-trust offers robust security measures, increased flexibility, simplified access controls, and compliance adherence, making it a valuable framework for protecting sensitive data and mitigating risks in remote work scenarios.

  1. Strong Passwords and Multi-Factor Authentication (2FA/MFA)

Use strong, unique passwords for your online accounts and enable two-factor authentication (2FA) whenever possible. Multi-factor authentication will help prevent unauthorised users from accessing your accounts. In your passwords, use a combination of upper and lower case letters, numbers, and special characters, and avoid using personal information like your name or date of birth. An example of a weak password would be Cardiff-10.

Enabling 2FA adds an extra layer of security to your accounts by requiring you to log in with a code sent to your phone or email in addition to your password. Multi-factor authentication is easy to use and vital in protecting your accounts.

Cyber Security Icon
  1. Password Manager

Following tip 6, we strongly recommend using a Password Manager to store passwords. Storing passwords has never been easier; you can create long and complicated passwords but only have to remember the password to log into the Password Manager. This is perfect for freelancers with multiple clients’ social media accounts and a fantastic way of increasing security measures from both the freelancer and client side. It’s also perfect for remote workers, as it minimises the need to ask others the password for your social media accounts. An excellent tool for productivity and security that we recommend all businesses and remote workers in Cardiff invest in.

Password protection management
  1. Utilising the Cloud

As a Cardiff IT Support company, we’ve seen it all over the last 20 years. Gone are the days when we saved our work to computers or a USB – well, USBs are a rare occurrence in Cardiff in 2024, anyway. The Cloud provides remote workers access to documentation (with suitable access permissions) in seconds. But it’s not just the ease of use that appeals to remote workers and freelancers.
By leveraging the Cloud, remote workers benefit from robust security measures, centralised management, data redundancy, scalability, secure remote access, and advanced threat intelligence. Incorporating cloud services into remote work environments strengthens cybersecurity significantly.

Cloud Computing for Small Businesses
  1. Invest in a sliding webcam cover

You may have seen emails similar to Sextortion saying they’ve manipulated your webcam and have seen something you don’t want people to see and want you to pay a sum, or they’ll send what they’ve found to your friends and family. Well, rarely, that’s ever been a real scenario, but there are situations in which a sliding webcam cover can become a vital part of protection against webcam hacking.

A webcam cover is a physical barrier, ensuring unauthorised individuals cannot remotely access your webcam. Cybercriminals may exploit vulnerabilities in software or use malicious techniques to gain control of your webcam and invade your privacy. A webcam cover effectively blocks their ability to see or record through the camera.

Although, a webcam cover can come in handy for other scenarios too. With the rise of remote work, webcams have become essential for virtual meetings and conferences. However, leaving the webcam exposed when not in use poses privacy risks. A webcam cover ensures that you have control over when your camera is active, preventing unintended or unauthorised access to your personal or professional space.

Webcam covers can be purchased online or at multiple technology stores in Cardiff.

How can cyber-attacks be prevented working from home?

Cyber-attacks can be prevented through awareness and education and working with a cyber security business. Excellence IT recommends the Cyber Essentials as an entry to cyber security certification and protocols and Cyber Essentials Plus for companies ready to take cyber security seriously.

If you’re a business in or around Cardiff, get in touch today for more information on Cyber Essentials.

Cyber Security in Cardiff

Cyber security awareness is of high importance for remote workers. As remote work becomes increasingly prevalent, it brings unique challenges and vulnerabilities that cybercriminals can exploit. Remote workers must prioritise cyber security to safeguard sensitive data, protect their privacy, and mitigate the risks associated with cyber threats.

If you’re looking for more information on our cyber security course, SecureIT, or for assistance with your Cyber Essentials, as a service or for accreditation, Excellence IT is a cybersecurity-first Managed Service Provider, and we help businesses achieve Cyber Essentials certification daily.

Contact us today or email us at info@excellence-it.co.uk. If you’re local to Cardiff, you can arrange an appointment in person.

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