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Different Types of backup to protect your business

Backing up and protecting your files is an underrated task. But did you know, there are actually different types of backup you can do?

If you are using cloud storage technology like SharePoint, Dropbox or Google Drive. This is less of a worry, as you can schedule in daily backups and synchronization tasks. Usually, the backups happen automatically when you migrate to these storage solutions, so the user isn’t even required to initiate them. Instead, they are just given the option of days and times to schedule the process.

But for those who are still using physical drives and servers that are kept on location. Backups are vital to ensuring your business has a safety net to catch you when a problem occurs. However, rather than making sure there is a manual backup of every single file you create, edit or change on a day to day basis, there are different backup types.

Different types of backups mean you can preserve your computer and server memory, and even a longer lifespan from the machines you are using. Across Windows machines, it is commonly found that there are 3 different types of backups.

Here is our short guide on the different types of backups and what they mean when utilized:

Full backup

Pretty straight forward. As the name indicates, a full backup is a process of copying everything that is sensitive or important. With the census being that it would be catastrophic if it was lost. This type of backup is the first copy made from the original and is considered the most reliable copy. Also, this means that this type of backup can be done without any additional tools.

Incremental Backup

This type of backup tends to be undertaken by IT departments or outsourced companies, as it takes much more time and dedication.

This process involved making copies of the files every time a change is made to the previous backup. However, if the other files are not changed, then this type of backup won’t back up these files. Meaning more backup time and memory storage is saved.

Unlike a full backup, it isn’t recommended that this form of backup is done manually. As it is possible to miss or skip over new files. Therefore, IT departments or IT companies undertake this process.

Differential backup


The final type of backup is a differential backup, which has the same structure as an incremental backup but differs slightly.

Just like the incremental backup, any files that have been altered are backed up along with all the existing files. Meaning that everything is backed up again from the previous backup.

Again, it isn’t recommended that this is done manually, as it should be an automated process.

Okay, what should I store my backup on?

If you aren’t saving your backups to a physical server, there are other storage options available. Here’s a breakdown of the storages capacities of popular external drive devices:

Next steps?

If you do want to know more about backups and the most suitable option is for your business, then please get in contact with us on 02920 887 362 or send us an email at

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