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How add a room list to Outlook Calendar 2020 – Step by step guide

How many times have you been to use a training or conference room and found out it’s been booked out?

Well if you’re wondering how it’s being done, it’s probably through Outlook room calendars.

At Excellence IT one of our technicians recently migrated users onto Office 365 and enabled them with the ability to book out meeting rooms, and add the rooms calendar directly into their own.

Well by following the steps below, you can learn how to do it for your own account:

  1. Open up Outlook and click the calendar icon located in the bottom left-hand corner.

  2. On the top ribbon, click Open Calendar

  3. From the drop-down, select From Room Lists

  4. Now the list of rooms will be shown

  5. Simply double click the room you want to add and it will appear in the bottom bar

  6. Click OK and the room is now added to your calendars

  7. If you want to hide this room simply uncheck the box next to the rooms name

    Need more help with Outlook or other Microsoft Software?

    We also offer a wide range of training courses designed to help your staff with their tasks and specific job roles. Get in touch at 02920 887 362 or send us an email at

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