OneDrive vs Google Drive. It’s the showdown of the century! For all businesses, choosing the right online storage model is important for sustained success and optimal productivity.
Created in 2007, Onedrive is older than Google Drive by a good 5 years (Drive was launched in 2012) but the two are seemingly the two most popular choices for businesses when looking at cloud storage. Dropbox deserves an honorable mention, but it is deemed more popular with students, individual users, and startups.
At Excellence IT, we are committed to helping businesses continually evolve and grow with new technology. Although, cloud storage isn’t the newest product on the market, there are still lots of organisations yet to make the jump. We hope this short blog can help in some way.
So, through a series of pros and cons – let’s see who wins in the battle of OneDrive vs Google Drive!
Pricing & Storage
OneDrive offers a lot of choices when it comes to packages. For business use, OneDrive offers the following subscriptions:
Aside from the web-based version, OneDrive offers a desktop application that syncs seamlessly with your PC’s documents and files. Choose when to synchronize to save space or take a file offline.
Multi-factor authentication is available and encouraged by Microsoft for an extra layer of security. A Microsoft account login also ensures users cannot find and access your files easily. Microsoft has a multitude of security offerings that can be attached to your OneDrive account, as well as having your files backed up for swift recovery.
Multiple users can edit and make changes to the same documents in real-time to allow collaboration from anywhere. Also, a history log of changes and edits can be found for each Microsoft supported document (from the Office Suite). This level of real-time collaboration helps businesses boost productivity without adding to expensive overheads.
OneDrive allows users to use Microsoft Office suite applications such as Word, PowerPoint, etc. It features a web version as well as a desktop version, enabling online and offline working effortlessly. All changes are synchronized in real-time, alerting users of new edits.
The OneDrive subscription does allow usability of Microsoft Teams with superior file sharing and real-time, on-screen collaboration. See our overview video to learn more.
Pricing & Storage
Unlike Microsoft, Google Drive isn’t split into home and business variations. Instead, just offering a simple choice of 4 subscriptions models:
Google Drive does provide a desktop version of their application. This standalone piece of software acts as a cloud backup and will synchronize with your PC’s folders.
Collaboration made easy
Sharing is the name of the game with Google Drive. Real-time editing also means collaboration is super easy and simple. The suite of G apps (docs, sheets, slides, etc) is all provided and usable for multiple users.
Due to its intuitive UI, Google Drive aces it when it comes to usability. Its efficient built-in search engine is a highlight, allowing users to search files by type and owner.
Accommodating for all
Google Drive is versatile in the fact that it can support a variety of Microsoft Office file types. For example, Word documents will open in Google Docs. Formatting is often lost but the majority of content is carried over and accessible.
Due to the changes to working life in 2020, Google Drive does support Google Hangouts and can work well with file integration.
Lack of third-party app integration
Currently, OneDrive for Business does not support third-party app integrations. Users cannot sync business accounts with non-Microsoft apps such as calendars, message boards, and project management platforms. There is also not cross-platform access with online Google Drive files – just downloaded files in support formats.
Desktop Synchronise Settings
As great as Desktop synchronization is, there can often be issues when users are editing files offline and don’t resync their content. OneDrive enables automatic synchronization, but it can be disabled by laptop battery or Desktop inactivity. For example, a spreadsheet of stock that hasn’t been updated could create multiple versions.
Collaboration limited to Gmail
Shareability and real-time editing don’t fare well if the recipient holds a non-Google account. The recipient needs access permission before he or she can view the content, and even then, no editing is permitted whatsoever. This can sometimes be problematic as request emails are often found in junk folders.
Google cannot protect your data
Google has best-in-class security against infrastructure threats like hardware and software failure, power outages, and natural disasters. However, it offers no data protection at your end from human error, illegitimate deletion, program/sync errors, malicious insiders, malware, and ransomware.
Both platforms are always changing and adding new features, here is what they have planned:
To increase security and combat phishing attempts, Microsoft is introducing verification codes added to documents shared with users outside of their OneDrive team. This means when a document is sent to an unrecognised users, they are asked to provide a one time unique code to confirm they are the correct recipient of this file. Read more here
Google Drive will begin to mention whether a user is currently out of the office, when they are tagged or mentioned on a collaborative document. Using the Gmail integration, users can see whether a task will be picked up or go unnoticed due to their current situation. Read more here
When it comes down to it, there isn’t a lot to choose between OneDrive and Google Drive. Both offer fantastic options when it comes to cloud storage. And most importantly, they both give a lot of storage for great prices.
However, the point difference is security. Microsoft is a pioneer when it comes to protection and One Drive is no different. The extra layers of authentication, verification, and general account safety give it the edge over Google.
OneDrive offers more powerful applications with peace of mind over your safety. Google offers great applications but is stripped down and limited. The same goes for their security offering, it’s good – but not as advanced as Microsoft.